Information

Request for Deputation

Making a deputation to Council

A deputation is a formal presentation made by a member of the public or a group at a Council meeting to express views on a matter they believe to be of significance to the community that are not listed on the agenda.

A request for a deputation will only be considered for matters of significant public interest as determined by the Chief Executive Officer in consultation with the Mayor.

Depending on the subject of the matter, the Mayor may:

ask the Chief Executive Officer to include the deputation on the agenda for the requested, or a future, Council Meeting; or
ask the Chief Executive Office to arrange for the deputation to be heard by a group of Councillors, at an informal meeting of Council.

For deputation requests:

A deputation must be lodged by 12 pm midday at least 7 days prior to the Council meeting that is requested to be considered.
Council will not hear more than one deputation per meeting.
Councillors and members of Council staff may question the deputation on matters raised by it for purposes of clarification, but no discussion will be allowed.
The person who submits the deputation, or their representative, will have five minutes to speak to the deputation.
No motion must be allowed on any deputation until the next Council meeting after the deputation has been heard.

Further information

For any questions please contact:

Phone: 03 8563 7490
Email: helpstat@portphillip.vic.gov.au

Your details

First name *

Last name *

Email *

Contact number *

Should the deputation be tabled at a Council meeting, who will be speaking to the item? *

The deputation applicant (details as above)A representative of the applicant

Representative details

Full name *

Email *

Contact number *

Deputation details

Dates for Council and Planning Committee Meetings can be found on our Council website - Council and Planning Committee Meeting Calendar

Meeting date to be heard at *

Subject of deputation *The subject, along with your name, will be recorded in the minutes of the meeting.

Details of your deputation *Please give sufficient details of the matter to enable consideration of your request for a deputation.

Have you contacted your local Councillor/s about this matter? *

YesNo

Data privacy and collection

The personal information requested on this form is being collected by the City of Port Phillip (CoPP) and will be handled in accordance with the Privacy and Data Protection Act 2014. This information will be used solely by the council for that primary purpose or directly related purposes. It will be treated in compliance with the CoPP Information Privacy Policy and the Information Privacy Act.

Yes, I give permission for the City of Port Phillip to store and process my data. *