City of Port Phillip

Flag, Illumination and Banner Request Form

Council recognises that the flagpoles and illumination of St Kilda Town Hall provide a key opportunity to celebrate and embrace the diversity of the Port Phillip community.

Eligible applicants are able to:

Have a flag raised on the Community Flagpoles
Display a banner on the façade of a Council Town Hall
Have a Council Town Hall be illuminated in specific colours.

Please note:

Flags and illumination can be booked for a maximum of 2 days (from dusk to midnight each night for illumination) and banners can be displayed for a maximum of 7 days.
Banner requests will attract a fee of $200 per location which will cover the costs of engaging a contactor to erect and remove the banner.
Applications to illuminate the façades of Port Melbourne and South Melbourne Town Halls may be considered; however, all costs, including the installation, care and maintenance of temporary lighting, are the responsibility of the requestor.
There are no costs associated with a request to to fly flags on Council’s community flagpoles and illuminate the St Kilda Town Hall façade.

For any questions, please send us message on My Port Phillip

Before you start

Please read the following documents:

The Protocol and Scheme outline the elegibility, guidence and requirements for community to access Council’s community flagpoles, illumination, and the display of banners at Council’s three Town Halls.

Please allow 10 minutes to complete the form.

You can save and complete later at anytime using the link at the bottom of each page.

Organisation details

Organisation name *

Organisation type *

Not-for-Profit Community GroupOther Not-for-Profit Organisation (e.g. club, school etc.)

Postal address *

Address *

City *

State *

Postcode *

Organisation phone number

Website

Your details

First name *

Last name *

Email *

Contact number *

What type of request are you making *

Flag raisingTown Hall illuminationBanner display

Select all that apply

Request details

What is the significance/occasion of the request? *

Flag request information

Location(s) *

St Kilda Town HallPort Melbourne Town HallSouth Melbourne Town Hall

Select all that apply

Please attach an image of the flag you would like raised *

Browse

Max file size: 10 MB | File types accepted: jpg, jpeg and png

Date flag to be raised *

Date flag to be retired *

Number of days selected *Flags can only be flown for a maximum of 2 days.

Dates selected exceed 2 days. Please adjust your dates.

Illumination request information

Location(s) *

St Kilda Town HallPort Melbourne Town HallSouth Melbourne Town Hall

Select all that apply

Please note

Port Melbourne Town Hall and South Melbourne Town Hall do not have permanent façade lighting.

Should a request to illuminate the Port Melbourne or South Melbourne town hall be approved, the cost of hiring temporary lighting, and all associated costs, will be the responsibility of the requestor. Council does not have an allocated budget for façade illumination and will not be responsible for any façade illumination costs at these sites.

What colours are required at St Kilda Town Hall? *

Date illumination starts *

Date illumination ends *

Number of days selectedTown Halls can only be illuminated for a maximum of 2 days from dusk to midnight each night.

Dates selected exceed 2 days. Please adjust your dates.

Banner request information

Location(s) *

St Kilda Town HallPort Melbourne Town HallSouth Melbourne Town Hall

Select all that apply

Please attach an image of the banner to be displayed *

Browse

Max file size: 10 MB | File types accepted: jpg, jpeg and png

Date banner is to be displayed *

Date banner is to be removed *

Number of days selectedBanners can only be displayed for a maximum of 7 days.

Dates selected exceed 7 days. Please adjust your dates.

Terms and Conditions

Community Flagpole

Applications by community organisations to fly flags other than those listed in the Community Flagpole Schedule will be considered on a case-by-case basis by the Coordinator Councillor and Executive Support in line with the Community Flagpole and Illumination Scheme.
Based on the merit of the application, a recommendation will be provided to the Director Governance & Performance who will have final approval.
Port Phillip professional sporting clubs who win their respective competition finals can request to have their club’s flag flown on the flagpole nearest their club’s location (for example Port Melbourne Football Club flag flown on Port Melbourne Town Hall community flagpole).
Any request will need to consider the eligibility under the Scheme, availability of space, and competing requests at the time of the request. The decision to approve or reject any application will be final.
Applications can only be submitted for the calendar year advertised, recurring bookings are not accepted.
Council officers will be responsible for the flag being raised and returned.
Council will not hold onto flags on behalf of a community organisation and accepts no responsibility for looking after a flag if it becomes lost or misplaced if not collected within five (5) working days once flown.

Flags of other Nations

Flags of other nations will not be flown on external Council controlled flagpoles unless otherwise resolved by Council.

Town Hall Façade Illumination

External requests may be received to illuminate the façade of a Council town hall building in certain colours to mark days of significance for example International Holocaust Remembrance Day. The façade will be illuminated for a maximum of 48 hours or two (2) periods of dusk - midnight.
Based on the merit of the external application, a recommendation will be provided to the Director Governance & Performance (or their delegate), who will consult with the Mayor, before making their final decision.
Should a request from a third-party organisation to illuminate the Port Melbourne or South Melbourne town hall be approved, the cost of hiring temporary lighting, and all associated costs, will be the responsibility of the requestor.
Council does not have a budget allocation for the hire of temporary lighting infrastructure and will not be responsible for any façade illumination costs. Council accepts no responsibility for the care and maintenance of temporary lighting and any agreement to hire temporary lighting for the purpose of lighting a town hall façade is strictly between the applicant and the temporary lighting hirer.
There are no costs associated with a request to illuminate the St Kilda Town Hall façade.
Council officers will be responsible for the illumination of the St Kilda Town Hall Façade in the requested colour/s.
As any approval will need to consider competing requests, the decision to approve or reject any application will be final.
Applications can only be submitted for the calendar year advertised, recurring bookings are not accepted.

Other Nations

Colours representing or symbolising other nations will not be displayed on Council buildings unless otherwise resolved by Council.

Banner Display

Applications by community organisations to display banners on a town hall façade will be considered on a case-by-case basis by the Coordinator Councillor and Executive Support in line with the Community Flagpole and Illumination Scheme.
Based on the merit of the application, a recommendation will be provided to the Director Governance & Performance (or their delegate) who will consult with the Mayor before making their decision.
Any request will need to consider the eligibility under the Scheme, availability of space, and competing requests at the time of the request. The decision to approve or reject any application will be final.
Where an application is approved, officers will coordinate with council contractors to facilitate the display of the banner.
Council will bear the contractor costs for the erection and removal of a banner that is approved for display. Banners may be displayed for up to seven (7) days.
Council’s town halls may be used to display banners to promote significant events, promote council initiatives, celebrate a sporting team win or other occasion that is of significant community interest.
Applications can only be submitted for the calendar year advertised, recurring bookings are not accepted.
Council officers will be responsible for the banner being erected, taken down and returned.
Council will not hold onto banners on behalf of a community organisation and accepts no responsibility for looking after a banner if it becomes lost or misplaced if not collected within five (5) working days once taken down.

Acknowledgements

I have read and understood the Community Flagpole and Illumination Scheme *

I have read and understood the Civic and Community Flag Protocol *

I accept a fee of $200 per location for approved banners to be installed and removed from town hall facades to cover the cost of Council contractors. *

I understand the cost of illuminating the Port Melbourne and South Melbourne Town Halls and all associated costs will be the responsibility of the requestor if approved. *

I understand Council accepts no responsibility for the care and maintenance of temporary lighting and any agreement to hire temporary lighting for the purpose of illuminating Port Melbourne and South Melbourne Town Hall façades is strictly between the applicant and the temporary lighting hirer. *

Data privacy and collection

The personal information requested on this form is being collected by the City of Port Phillip (CoPP) and will be handled in accordance with the Privacy and Data Protection Act 2014. This information will be used solely by the council for that primary purpose or directly related purposes. It will be treated in compliance with the CoPP Information Privacy Policy and the Information Privacy Act.

Yes, I give permission for the City of Port Phillip to store and process my data. *

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