Sports Club Fair Access Audit Tool

Introduction

This Sports Club Fair Access Audit Tool willhelp sports clubs to identify opportunitiesto increase the engagement of womenand girls and help to continue and fosterwelcoming and inclusive sports clubs.

Even if your sports club doesn’t have a women’s or girl’s team right now, there is still value in completing this tool. This is the first action that sports clubs will need to complete as part of the Fair Access in Sport Policy and Action Plan, that was endorsed by Council in June 2024, with updated information requested periodically.

The first action of sports clubs is to:

2.1 Complete a club audit using Council’s Sports Club Fair Access Audit Tool.

The information gathered throughout this audit willnot hinder or be used against sports clubs, but ratherstart positive conversations between sports clubs andCouncil as to how we can work together to supportgender equality and fair access in community sport.

This audit will help you to determine any club goalsand what areas your sports club may choose to focuson. A separate goal development template will bedistributed upon completion of this tool.

What this audit tool will assess

There are several areas included in this tool. They are:

Facilities – Our Club Environment

This section is all about the existing physical facilities your club uses, and how these areused and managed to create a welcoming environment.

Facilities – Safety

This section considers the safety elements and procedures within a club that contribute to creating a welcoming club environment.

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Club Culture – Recognition and Celebration

This section asks you to consider how your club recognises success. The section is important as it can show current members and prospective members how your club celebrates success and achievements of club members of all genders.

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Club Culture – Education and Influence

This section asks about the education opportunities offered to your club members, if club members are made aware of relevant grant and professional development opportunities and what events or rounds are supported to demonstrate a club’s commitment to gender equality.

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Club Culture - Access, Allocation and Opportunity

This section shows how your club allocates playing fields, grounds and facilities amongst the different programs within your club, and prompts clubs to think about how these decisions are made. It also shows how staff, volunteers, coaches and payments (where applicable) are distributed across programs.

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Promotion and Recruitment

This section asks you to consider what your club is doing to market your club and show what the club is all about, how your club supports people of all genders and welcomes prospective members to a supportive and inclusive environment.

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Governance and Leadership

This section asks about the opportunities available for women to upskill and join the club committee, and what strategies the club have in place to support more women in leadership roles within your club.

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Participation

This section looks at what your club does in order to attract new club members and increase participation from women, girls and gender diverse people.

Preparing to complete the audit

Where possible, the audit process should be completed by a club representative in consultation with a range of different people from different areas of the club (for example, senior and junior teams, men’s and women’s teams, coaches, committee members, parents and players) with consideration that people of the same gender do not necessarily all share the same experiences and views.

Need support?

If you need some help completing this tool or have questions along the way, please reach out to recreation@portphillip.vic.gov.au.

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Please allow 1 hour to complete the audit.

You can save and cpomplete later at anytime using the link at the bottom of each page.

Why score?

This audit includes a scoring matrix to give a snapshot of the areas that are on track, on the way, or need some work. This is a way to give a summary of each area and to highlight which area is a priority. The idea is that you can complete this annually to measure your success over time.

Action Plan

Once you have completed the Sports Club Fair Access Audit Tool, Council will be in contact to support sports clubs to identify goals and next steps.

Check in

Council will continue to communicate with sports clubs and check in to discuss any actions that have resulted from it. Completing the Tool will help Council understand how we can continue to support your sports club’s Fair Access in Sport Journey!

Remember, this is an exciting and positive step for your club. Every club will identify their own club specific actions to take – not all clubs will be the same. Now let’s get started!

Club and contact details

Club name

Sport

First name

Last name

Contact number

Home venue address

City

State

Postcode

Who is at your club?

This section and any actions that come from this is in response to:

Fair Access Action Plan 2.7: Provide data pertaining to women and girls as requested by the City of Port Phillip

Please list the number of people in each column where applicable (do not use percentages)

Group

Women / girls

Men / boys

Gender diverse people

Unknown / undisclosed

Group

Women / girls

Men / boys

Gender diverse people

Unknown / undisclosed

Group

Women / girls

Men / boys

Gender diverse people

Unknown / undisclosed

Would you like to add other people?

YesNo

For example: club volunteers, canteen manager, umpires

Please specify group

Women / girls

Men / boys

Gender diverse people

Unknown / undisclosed

Facilities – Our club environment

2.1 Our club environment

Our club has dedicated baby change and private feeding areas or makes spaces available that are accessible by everyone who needs them.

Yes, we always provide thisYes, we sometimes provide thisNo, we need to work on providing thisUnsure / Not applicable

Does your club provide this?

Yes, we always provide thisYes, we sometimes provide thisNo, we need to work on providing thisUnsure / Not applicable

Comments / examples / why / why not

2.2 Our club environment

At our club, all areas (including accessible toilets) are used in accordance with their original purpose.

Yes, we always provide thisYes, we sometimes provide thisNo, we need to work on providing thisUnsure / Not applicable

Does your club provide this?

Yes, we always provide thisYes, we sometimes provide thisNo, we need to work on providing thisUnsure / Not applicable

Comments / examples / why / why not

2.3 Our club environment

Where our facility has all gender or unisex toilets available, they are open and available for club members, spectators and visitors to use.

Yes, we always provide thisYes, we sometimes provide thisNo, we need to work on providing thisUnsure / Not applicable

Does your club provide this?

Yes, we always provide thisYes, we sometimes provide thisNo, we need to work on providing thisUnsure / Not applicable

Comments / examples / why / why not

Total score

Facilities – Safety

This section and any actions that come from this is in response to:

Fair Access Action Plan point 2.2: Implement safety protocols so everyone can access the venue safely

3.1 Safety

Our club has a policy / procedure in place to make sure all members leave the facility safely after late training / games / meetings.

Yes, we always provide thisYes, we sometimes provide thisNo, we need to work on providing thisUnsure / Not applicable

Does your club provide this?

Yes, we always provide thisYes, we sometimes provide thisNo, we need to work on providing thisUnsure / Not applicable

Comments / examples / why / why not

3.2 Safety

We ask women and gender diverse people about feelings of safety at our facilities in a member survey or other platform.

Yes, we always do thisYes, we sometimes do thisNo, we need to work on doing thisUnsure / Not applicable

Does your club do this?

Yes, we always do thisYes, we sometimes do thisNo, we need to work on doing thisUnsure / Not applicable

Comments / examples / why / why not

Total score

Club culture – Recognition and celebration

This section and any actions that come from this is in response to:

Fair Access Action Plan point 2.8 Have representation of both women and men in any public facing club activities, such as club presentation nights or website image.

4.1 Recognition and celebration

Our club is aware of Council’s Fair Access in Sport Policy to support gender inclusivity in community sport.

Yes, we aware and always use thisYes, we are aware and sometimes use thisNo, we are not aware need to work on using thisUnsure / Not applicable

Does your club do this?

Yes, we aware and always use thisYes, we are aware and sometimes use thisNo, we are not aware need to work on using thisUnsure / Not applicable

Comments / examples / why / why not

4.2 Recognition and celebration

Our club gives equal recognition to people of all genders (e.g. through trophies, prizes, media opportunities, website and social media).

Yes, we always do thisYes, we sometimes do thisNo, we need to work on doing thisUnsure / Not applicable

Does your club do this?

Yes, we always do thisYes, we sometimes do thisNo, we need to work on doing thisUnsure / Not applicable

Comments / examples / why / why not

4.3 Recognition and celebration

At our club, we display pictures / trophies / awards of women, girls, men and boys.

Yes, we always do thisYes, we sometimes do thisNo, we need to work on doing thisUnsure / Not applicable

Does your club do this?

Yes, we always do thisYes, we sometimes do thisNo, we need to work on doing thisUnsure / Not applicable

Comments / examples / why / why not

4.4 Recognition and celebration

Our club recognises all teams at club events (e.g. season launches or presentation nights).

Yes, we always do thisYes, we sometimes do thisNo, we need to work on doing thisUnsure / Not applicable

Does your club do this?

Yes, we always do thisYes, we sometimes do thisNo, we need to work on doing thisUnsure / Not applicable

Comments / examples / why / why not

4.5 Recognition and celebration

Our club provides opportunities for mixed gender participation on the field or in training/social events where appropriate (e.g. combined club dinners).

Yes, we always provide thisYes, we sometimes provide thisNo, we need to work on providing thisUnsure / Not applicable

Does your club provide this?

Yes, we always provide thisYes, we sometimes provide thisNo, we need to work on providing thisUnsure / Not applicable

Comments / examples / why / why not

4.6 Recognition and celebration

Our club’s social calendar has a range of different events and are accessible for all (including familyfriendly events) and are developed with the input of different groups for balance.

Yes, we always do thisYes, we sometimes do thisNo, we need to work on doing thisUnsure / Not applicable

Does your club do this?

Yes, we always do thisYes, we sometimes do thisNo, we need to work on doing thisUnsure / Not applicable

Comments / examples / why / why not

Total score

Club culture – Access, allocation and opportunity

5.1 Access, allocation and opportunity

Our sports club has a women / girls program available

Yes, we always provide thisYes, we sometimes provide thisNo, we need to work on providing thisUnsure / Not applicable

Does your club provide this?

Yes, we always provide thisYes, we sometimes provide thisNo, we need to work on providing thisUnsure / Not applicable

Comments / examples / why / why not

5.2 Access, allocation and opportunity

Our club offers opportunities for people who are non binary or of diverse genders to participate in sport at our club

Yes, we always provide thisYes, we sometimes provide thisNo, we need to work on providing thisUnsure / Not applicable

Does your club provide this?

Yes, we always provide thisYes, we sometimes provide thisNo, we need to work on providing thisUnsure / Not applicable

Comments / examples / why / why not

5.3 Access, allocation and opportunity

Our club regularly conducts an equipment check to make sure there are comparable amounts and are of the same quality for all teams (i.e. if there are the same amount of women’s and men’s teams, both programs have the same amount of equipment)

Yes, we always do thisYes, we sometimes do thisNo, we need to work on doing thisUnsure / Not applicable

Does your club do this?

Yes, we always do thisYes, we sometimes do thisNo, we need to work on doing thisUnsure / Not applicable

Comments / examples / why / why not

5.4 Access, allocation and opportunity

Our club allocates grounds / courts / facilities equitably between all genders

Yes, we always provide thisYes, we sometimes provide thisNo, we need to work on providing thisUnsure / Not applicable

Does your club provide this?

Yes, we always provide thisYes, we sometimes provide thisNo, we need to work on providing thisUnsure / Not applicable

Comments / examples / why / why not

5.5 Access, allocation and opportunity

Teams at our club are consulted on preferred training and game times and are requested / allocated accordingly where possible

Yes, we always do thisYes, we sometimes do thisNo, we need to work on doing thisUnsure / Not applicable

Does your club do this?

Yes, we always do thisYes, we sometimes do thisNo, we need to work on doing thisUnsure / Not applicable

Comments / examples / why / why not

Our club offers equal access to the best coaches and medical / sports trainer / physiotherapist for all comparable teams regardless of gender

Yes, we always provide thisYes, we sometimes provide thisNo, we need to work on providing thisUnsure / Not applicable

Does your club provide this?

Yes, we always provide thisYes, we sometimes provide thisNo, we need to work on providing thisUnsure / Not applicable

5.6 Access, allocation and opportunity

Comments / examples / why / why not

5.7 Access, allocation and opportunity

Where there are paid roles within our club, we pay people of all genders equally for the same roles, including playing, coaching and other game day staff / officials

Yes, we always do thisYes, we sometimes do thisNo, we need to work on doing thisUnsure / Not applicable

Does your club do this?

Yes, we always do thisYes, we sometimes do thisNo, we need to work on doing thisUnsure / Not applicable

Comments / examples / why / why not

Total score

Club culture – Education and influence

6.1 Education and influence

Our club offers gender equality training to volunteers / players / umpires / coaches of all genders, and encourages members to attend

Yes, we always provide thisYes, we sometimes provide thisNo, we need to work on providing thisUnsure / Not applicable

Does your club provide this?

Yes, we always provide thisYes, we sometimes provide thisNo, we need to work on providing thisUnsure / Not applicable

Comments / examples / why / why not

6.2 Education and influence

Our club promotes and encourages club members to attend any training or education opportunities shared by Council

Yes, we always do thisYes, we sometimes do thisNo, we need to work on doing thisUnsure / Not applicable

Does your club do this?

Yes, we always do thisYes, we sometimes do thisNo, we need to work on doing thisUnsure / Not applicable

Comments / examples / why / why not

6.3 Education and influence

Our club consults women and girls on issues that affect them and ensure they are involved in decision making

Yes, we always do thisYes, we sometimes do thisNo, we need to work on doing thisUnsure / Not applicable

Does your club do this?

Yes, we always do thisYes, we sometimes do thisNo, we need to work on doing thisUnsure / Not applicable

Comments / examples / why / why not

6.4 Education and influence

Our club invites role models (including women and gender diverse people) to speak to all players, members and officials including the men’s and boys’ teams

Yes, we always do thisYes, we sometimes do thisNo, we need to work on doing thisUnsure / Not applicable

Does your club do this?

Yes, we always do thisYes, we sometimes do thisNo, we need to work on doing thisUnsure / Not applicable

Comments / examples / why / why not

6.5 Education and influence

Our club is familiar with grants and regularly applies for any that will support gender equity within our club

Yes, we always do thisYes, we sometimes do thisNo, we need to work on doing thisUnsure / Not applicable

Does your club do this?

Yes, we always do thisYes, we sometimes do thisNo, we need to work on doing thisUnsure / Not applicable

Comments / examples / why / why not

6.6 Education and influence

Our club actively promotes and supports campaigns that demonstrate our club’s commitment to gender equality (e.g. International Women’s Day)

Yes, we always do thisYes, we sometimes do thisNo, we need to work on doing thisUnsure / Not applicable

Does your club do this?

Yes, we always do thisYes, we sometimes do thisNo, we need to work on doing thisUnsure / Not applicable

Comments / examples / why / why not

6.7 Education and influence

Our club recognises and supports special rounds or events promoting equity and inclusion (e.g. Indigenous Round, International Day of People with Disability, Pride Round)

Yes, we always do thisYes, we sometimes do thisNo, we need to work on doing thisUnsure / Not applicable

Does your club do this?

Yes, we always do thisYes, we sometimes do thisNo, we need to work on doing thisUnsure / Not applicable

Comments / examples / why / why not

6.8 Education and influence

Money raised by fundraising activities is spent in a fair and equitable manner (e.g. it is spent on equipment for both the men’s and the women’s teams)

Yes, we always do thisYes, we sometimes do thisNo, we need to work on doing thisUnsure / Not applicable

Does your club do this?

Yes, we always do thisYes, we sometimes do thisNo, we need to work on doing thisUnsure / Not applicable

Comments / examples / why / why not

Total score

Promotion and recruitment

Tell us how your club is club showing what your club is all about and how they support people of all genders.

7.1 Promotion and recruitment

Our club has appointed someone who is responsible for welcoming new members and provides them with relevant information including what the club values and supports (such as inclusivity and gender equality) and documentation (such as a club code of conduct)

Yes, we always have thisYes, we sometimes have thisNo, we need to work on having thisUnsure / Not applicable

Does your club have this?

Yes, we always have thisYes, we sometimes have thisNo, we need to work on having thisUnsure / Not applicable

Comments / examples / why / why not

7.2 Promotion and recruitment

Our club makes team announcements such as selection, game results or other achievements equally amongst all teams, without prioritising one team or gender

Yes, we always have thisYes, we sometimes have thisNo, we need to work on having thisUnsure / Not applicable

Does your club have this?

Yes, we always have thisYes, we sometimes have thisNo, we need to work on having thisUnsure / Not applicable

Comments / examples / why / why not

7.3 Promotion and recruitment

Our club regularly uses strategies to recruit women and girls such as ‘come and try days’, ‘bring a friend days’ or offering a ‘buddy’ to new members

Yes, we always have thisYes, we sometimes have thisNo, we need to work on having thisUnsure / Not applicable

Does your club have this?

Yes, we always have thisYes, we sometimes have thisNo, we need to work on having thisUnsure / Not applicable

Comments / examples / why / why not

7.4 Promotion and recruitment

Our club’s marketing material highlights that women, girls and people of all genders and abilities are welcome at our club

Yes, we always have thisYes, we sometimes have thisNo, we need to work on having thisUnsure / Not applicable

Does your club have this?

Yes, we always have thisYes, we sometimes have thisNo, we need to work on having thisUnsure / Not applicable

Comments / examples / why / why not

Total score

Governance and leadership

This section and any actions that come from this is in response to:

Fair Access Action Plan point 2.9 Increase of women in coaching, leadership or governance roles.

8.1 Governance and leadership

Our club’s committee is made up of at least 40% women or gender diverse people, and if we do not currently, our club has a plan that shows how this this will be achieved in the future. (Please expand in comments section)

Yes, we always provide thisYes, we sometimes provide thisNo, we need to work on providing thisUnsure / Not applicable

Does your club provide this?

Yes, we always provide thisYes, we sometimes provide thisNo, we need to work on providing thisUnsure / Not applicable

Comments / examples / why / why not

8.2 Governance and leadership

Our club has a plan to recruit, train, and retain women in coaching roles

Yes, we always do thisYes, we sometimes do thisNo, we need to work on doing thisUnsure / Not applicable

Does your club do this?

Yes, we always do thisYes, we sometimes do thisNo, we need to work on doing thisUnsure / Not applicable

Comments / examples / why / why not

8.3 Governance and leadership

Our club has mentors to assist women, girls and gender diverse people to move into leadership

Yes, we always do thisYes, we sometimes do thisNo, we need to work on doing thisUnsure / Not applicable

Does your club do this?

Yes, we always do thisYes, we sometimes do thisNo, we need to work on doing thisUnsure / Not applicable

Comments / examples / why / why not

8.4 Governance and leadership

When our club is recruiting for leadership positions, at least 50% of the selection panel are women and / or gender diverse people

Yes, we always do thisYes, we sometimes do thisNo, we need to work on doing thisUnsure / Not applicable

Does your club do this?

Yes, we always do thisYes, we sometimes do thisNo, we need to work on doing thisUnsure / Not applicable

Comments / examples / why / why not

8.5 Governance and leadership

At our club, committee / board positions can be shared (e.g. two people can be president or treasurer) to help minimise any barriers

Yes, we always do thisYes, we sometimes do thisNo, we need to work on doing thisUnsure / Not applicable

Does your club do this?

Yes, we always do thisYes, we sometimes do thisNo, we need to work on doing thisUnsure / Not applicable

Comments / examples / why / why not

8.6 Governance and leadership

Our sports club has a Member Protection Information Officer (or similar) appointed who has completed training or has plans to complete training

Yes, we always provide thisYes, we sometimes provide thisNo, we need to work on providing thisUnsure / Not applicable

Does your club provide this?

Yes, we always provide thisYes, we sometimes provide thisNo, we need to work on providing thisUnsure / Not applicable

Learn more about: Member Protection | Sport and Recreation Victoria

Comments / examples / why / why not

8.7 Governance and leadership

At our sports club, when recruiting coaches for the women and girls programs, our club ensures there is a comparable recruitment process in place as for the mens and boys programs

Yes, we always do thisYes, we sometimes do thisNo, we need to work on doing thisUnsure / Not applicable

Does your club do this?

Yes, we always do thisYes, we sometimes do thisNo, we need to work on doing thisUnsure / Not applicable

Comments / examples / why / why not

Total score

Participation

Tell us about what your club does in order to attract new club members and increase participation from women, girls, and gender diverse people.

9.1 Participation

Our club provides opportunities and pathways for women and girls to participate in all areas of the sport, including as players, coaches, umpires, volunteers, and committee members

Yes, we always provide thisYes, we sometimes provide thisNo, we need to work on providing thisUnsure / Not applicable

Does your club provide this?

Yes, we always provide thisYes, we sometimes provide thisNo, we need to work on providing thisUnsure / Not applicable

Comments / examples / why / why not

9.2 Participation

At our club, we remove barriers to participation by offering social, non-competitive options or modified rules

Yes, we always do thisYes, we sometimes do thisNo, we need to work on doing thisUnsure / Not applicable

Does your club do this?

Yes, we always do thisYes, we sometimes do thisNo, we need to work on doing thisUnsure / Not applicable

Comments / examples / why / why not

9.3 Participation

Our club takes practical steps to allow people with parenting / carer responsibilities to participate by scheduling games and training sessions at suitable times or consulting parents / carers on suitable times

Yes, we always do thisYes, we sometimes do thisNo, we need to work on doing thisUnsure / Not applicable

Does your club do this?

Yes, we always do thisYes, we sometimes do thisNo, we need to work on doing thisUnsure / Not applicable

Comments / examples / why / why not

9.4 Participation

Our club understands and addresses other barriers for women and girls to participate in sport (e.g. language, uniforms, equipment, travel, financial) and makes changes and allowances to minimise these

Yes, we always do thisYes, we sometimes do thisNo, we need to work on doing thisUnsure / Not applicable

Does your club do this?

Yes, we always do thisYes, we sometimes do thisNo, we need to work on doing thisUnsure / Not applicable

Comments / examples / why / why not

Total score

Code of Conduct

Does your club have a code of conduct?

YesNo

Please upload your Code of Conduct

Browse

Our Code of Conduct:

Communicates our support of gender equality

YesNo

Communicates zero tolerance of sexist language, jokes and comments, verbal abuse, online misconduct, sexual harassment, and offensive or inappropriate images

YesNo

Communicates that any discrimination towards people on the basis of their gender, sexuality, race, age, religion and ability is not tolerated

YesNo

Is required to be signed by all members including parents, officials and volunteers

YesNo

Fair access storytelling

As part of the Fair Access journey, Council would like to highlight any examples and stories from sports clubs where a club has shown initiative and introduced a program to engage more women and girls, and what the outcomes were. If you have an example of anything your club has done previously to create a gender inclusive club, please share below. These can be big or small.

What did your club do?Think big or small! A program? Opportunity? Initiative? Club activity?

Why was this introduced?What was the reason? How did it come about?

What were the outcomes?Positive or negative? Short or long term change? Comments from anyone? Behaviour changes? How?

What were the challenges?Was it hard? Why / why not? Could these challenges be avoided in future?

How will this impact your club moving forward?What has this done for your club?

What's next?

After you submit this completed Sports Club Fair Access Audit Tool, Council will be in touch to discuss your results and how to use the information to guide club goal development.

Data privacy and collection

The personal information requested on this form is being collected by the City of Port Phillip (CoPP) and will be handled in accordance with the Privacy and Data Protection Act 2014. This information will be used solely by the council for that primary purpose or directly related purposes. It will be treated in compliance with the CoPP Information Privacy Policy and the Information Privacy Act.

Yes, I give permission for the City of Port Phillip to store and process my data. *

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